PROCUREMENT OF COMMUNICATION SERVICES FROM ELIGIBLE MEDIA HOUSE IN SOUTH AFRICA, TO PRODUCE A SUPPLEMENT AND POPULAR VERSION OF THE PRELIMINARY ON THE RESPONSE OF AFRICA TO COVID-19

PROCUREMENT NUMBER: APRM/SIDA/RFQ/ 002/CS/2020: FOR PROCUREMENT OF COMMUNICATION SERVICES FROM ELIGIBLE MEDIA HOUSE IN SOUTH AFRICA, TO PRODUCE A SUPPLEMENT AND POPULAR VERSION OF THE PRELIMINARY ON THE RESPONSE OF AFRICA TO COVID-19, WHICH WAS LAUNCHED IN JUNE 2020.

DESCRIPTION OF SERVICES

REQUEST FOR SERVICES: PROCUREMENT NUMBER: APRM/SIDA/RFQ/ 002/CS/2020: FOR PROCUREMENT OF COMMUNICATION SERVICES FROM ELIGIBLE MEDIA HOUSE IN SOUTH AFRICA,  TO PRODUCE A SUPPLEMENT AND POPULAR VERSION OF THE PRELIMINARY REPORT ON THE RESPONSE OF AFRICA TO COVID-19, WHICH WAS LAUNCHED IN JUNE 2020.

 AFRICA’S RESPONSE TO COVID-19

1)BACKGROUND

In December 2019, the African Peer Review Mechanism (APRM) received financing from the Swedish International Developed Agency (SIDA) and intends to apply part of the grant as payment towards the procurement of communication services from eligible media house, to produce a supplement and popular version of the Preliminary Report on the response of Africa to Covid-19, which was launched in June 2020.

The quotation MUST be received on or before 12^th November 2020 at 11.00(a.m.) hours South Africa time.  Submission Email: [email protected] and title of procurement should read : APRM/SIDA/RFQ/ 002/CS/2020: FOR PROCUREMENT OF COMMUNICATION SERVICES FROM ELIGIBLE MEDIA HOUSE IN SOUTH AFRICA,  TO PRODUCE A SUPPLEMENT AND POPULAR VERSION OF THE PRELIMINARY REPORT ON THE RESPONSE OF AFRICA TO COVID-19, WHICH WAS LAUNCHED IN JUNE 2020. Bid received after the closing date and time shall be rejected.

2)INTRODUCTION

The African Peer Review Mechanism (APRM) is a specialised agency of the African Union and the continent’s pioneer self-monitoring tool for promoting good governance. Launched in 2003, the Mechanism is a voluntary exercise that offers African states the opportunity to systematically assess and review their governance performance. The Mechanism also provides a platform for sharing replicable successful practices and enhancing the adoption and implementation policies, standards, and codes. The APRM currently has a membership of 39 states and its Continental Secretariat is located at No. 230 15th Road, Randjespark, Midrand South Africa.

3)MANDATE OF APRM

The APRM promotes and facilitates self-monitoring among participating member states to ensure that their policies and practices conform to the agreed political, economic, corporate governance and socio-economic values, codes and standards contained in the Declaration on Democracy, Political, Economic and Corporate Governance; and the African Charter on Democracy, Elections and Governance as we’ll as other relevant treaties, conventions and instruments adopted by Participating States whether through the African Union or through other international platforms.

In the implementation of its mandate, the APRM primarily seeks to foster the adoption of policies, standards and practices that lead to political stability, high economic growth, sustainable and inclusive development, as well as accelerated regional and continental economic integration

4) AFRICA’S RESPONSE TO COVID-19

• Supplement in partnership with a newspaper with vast continental footprint.
• The APRM intends to partner with the media house to produce a supplement and popular version of the Preliminary Report on the response of Africa to Covid-19, which was launched in June 2020.
• The purpose of this supplement will be to simplify the report that the APRM launched early this year about how the continent responded to the pandemic.
• This exercise will ensure that more people in all AU member countries are aware of the interventions already taken and actions that will still be taken in the continued fight against the pandemic.

Format and Specifications

The supplement will be a full colour 8  pages supplement and will be a once off that will compose of articles that are based on the various chapters of the APRM report. This will be in the form of:

• Foreword from the APRM secretariat
• Interview with the AU leadership
• Fact sheets about actions taken
• Opinion Pieces about the challenges facing the continent
• A summary of recommendations from the report

Distribution 

The supplement will also be translated into French and will be distributed with some printed copies (300 copies) as well as run ins which will be disseminated during the upcoming APRM and AU meetings in Jan 2021.

The online version of the supplement will be made available to all APRM member countries and all AU members through the normal distribution channels.

Proposed Timelines

• September: confirmation of partnership
• October: articles to be written and designed, APRM to sign off by end of October
• Mid November: Publications of the supplemental

5)EVALUATION CRITERIA

The media house should be able to publish outside South Africa

SECTION A: REQUEST FOR QUOTATION

The Africa Peer Review Mechanism invites qualified and eligible Service Provider to submit quotations for carrying out the services as described herein. Any resulting order shall be subject to the General Conditions of Contract for Purchase Orders as per the AU Procurement Rules and Regulations.

6)LANGUAGE

The supplement shall be written in English and translated in French.

7)DURATION OF THE ASSIGNMENT AND EXPECTED COMMENCEMENT DATE

The duration of the assignment shall be 20 days commence from the date of signing the contract, presumably November ,2020.

8) QUOTATION VALIDITY PERIOD AND PRICE VALIDITY

This Quotation/bid and the prices shall be valid for a period of 90 days from the date the bid is opened and shall be in USD Currency. The bid price shall be fixed for the duration of the contract.

9)QUOTATIONS THAT ARE RESPONSIVE, QUALIFIED, AND TECHNICALLY COMPLIANT WILL BE RANKED ACCORDING TO PRICE. AWARD OF CONTRACT WILL BE MADE TO THE LOWEST PRICED QUOTATION BY THE ISSUE OF A PURCHASE ORDER.

SECTION B & C- INSTRUCTION TO SUBMIT BID

You are requested to quote by completing Sections B, C and D. Quotations shall cover all costs of labour, materials, equipment, overheads, profits, and all associated costs for performing the services. The whole cost of performing the services shall be included in the items stated and the cost of any incidental services or materials shall be deemed to be included in the prices quoted.

Payments will be made in accordance with any resulting order within thirty (30) days of receipt of an invoice supported by a certificate of satisfactory completion signed by [state name of person(s) or Authority(ies) responsible for certifying the services].

Section B: Quotation Details

• Currency of Quotation ………………
• Services will commence within ………..days/weeks from date of Purchase Order.
• Services to be completed by ………days/weeks/months from date of Purchase Order
• Validity period of this quotation is ……..days from the Return by Date.
• We enclose the following document(s) as required by the Purchaser:

…………………………………….

…………………………………….

……………………………………

• We confirm that our quotation is subject to the African Union General Conditions of Contract for Purchase Orders and is based on the terms and conditions stated in your Request for Quotation referenced above.
• We confirm that the prices quoted are fixed and firm for the duration of the validity period and will not be subject to revision or variation.

Authorised By:

Registered Address: ……………………………………………………………………………………….

…………………………………………………………………………………………………..

…………………………………………………………………………………………………

If any additional documentation is attached, a signature and authorisation at Sections B, C and D is still required as confirmation that the terms and conditions of this RFQ prevail over any attachments. If the Quotation is not authorised in Sections B, C and D the quotation may be rejected.

Section C: Schedule of Rates and Prices (to be priced by Bidder)

Authorised By:

Section D:  Technical Data

We confirm that we comply with the technical requirements as detailed above.

Authorised By:

RESERVATIONS AND CONFIDENTIALITY

APRM reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if work/output is incomplete, not delivered, or for failure to meet deadlines. In the event of the producer ending the contract prior to delivering all agreed upon products, a portion of the payments shall be returned to the APRM.

The consultant undertakes to maintain confidentiality on all information that is not the public domain and shall not be involved in another assignment that represents a conflict of interest to the prevailing assignment. The Consultant shall undertake to refrain from promoting any political or religious beliefs in the documentary movie which is the subject of this contract.

CLARIFICATION

Clarification can only be sought through Email: [email protected] during working hours- Monday to Friday time 8.00a.m hrs to 5.00 p.m. hours local time. Response to clarification shall be posted on APRM Portal and should be made at least four days before the closing date. This is email is for enquiry only

SUBMISSION OF BIDS

The Service Provider shall submit an their quotation through Email: [email protected] and the submission shall be titled: PROCUREMENT NUMBER: APRM/SIDA/RFQ/ 002/CS/2020: FOR PROCUREMENT OF COMMUNICATION SERVICES FROM ELIGIBLE MEDIA HOUSE IN SOUTH AFRICA,  TO PRODUCE A SUPPLEMENT AND POPULAR VERSION OF THE PRELIMINARY ON THE RESPONSE OF AFRICA TO COVID-19, WHICH WAS LAUNCHED IN JUNE 2020.

The quotation MUST Be received on or before 12^th November 2020 at 11.00(a.m.) hours South Africa time.  Bid received after the closing date and time shall be rejected.

The quotation must be submitted on or before 12^th November 2020at 11.00(a.m.) hours South Africa time. The bids shall be opened on 12^th November 2020at APRM, Board room.

NB: Ensure that your documents is in a signed and in PDF form that can be downloaded.