REOI (SPN) – SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF KNOWLEDGE HUB (E-PLATFORM) AT APRM
NATIONAL COMPETITIVE BIDDING (NCB)
AFRICAN PEER REVIEW MECHANISM INSTITUTIONAL SUPPORT PROJECT (APRM-ISP)
Date Issued: 15th July 2019
Loan No: 2100155036916
Project ID No.: P-Z1-K00-084
IFB /Tender No: APRM/EP/002B/2019
Country: South Africa
TENDER NAME: PROCUREMENT OF: SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF KNOWLEDGE HUB (E-PLATFORM) AT APRM
1.0 BACKGROUND
The invitation for Bids follows the General Procurement Notice (GPN) for this project that appeared in UNDP online and African Development Bank Group’s Internet Website and on 23rd April.
African Peer Review Mechanism (APRM) has received Financing from the African Development Fund (AfDB) towards the finance of the African Peer Review Mechanism Institutional Support Project (APRM-ISP). It is intended that part of the proceeds of this loan will be applied to eligible payments under the contract for Supply, Installation, Testing and Commissioning of Knowledge Hub(E-Platform) at APRM Offices.
African Peer Review Mechanism (APRM) now invites sealed bids from eligible bidders for Supply, Installation, Testing and Commissioning of E-Platform at APRM Offices.
2.0 DESCRIPTION OF THE PROJECT
The project will support the implementation of the APRM 2016-2020 Strategic Plan and reposition the APRM as an instrument for monitoring AU Agenda 2063 and SDGs.
Apart from addressing the immediate challenges faced by the Mechanism, the grant will help in the review and refinement of the APRM tools and processes, to ensure that the Mechanism remains relevant in a rapidly changing world and is able to take on board expanded mandate and expectations of member countries.
In this regard, the project will also help the Mechanism to undertake research and diagnostic works and to develop a repository of knowledge in the form of a knowledge hub, targeting policy makers, academia, the private sector and civil society, among others.
3.0 OBJECTIVE OF THE E-PLATFORM SOFTWARE
In the context of the implementation of the APRM Knowledge hub project, the APRM envisages appointing a service provider to provide an electronic software to contribute in setting up the APRM Secretariats’ Knowledge Hub, which shall have three main components namely: Data Centre for Monitoring and Evaluation (M&E), E-Library platform for knowledge sharing and E- Learning Platform . This platform will empower people with right information and create a knowledge Pan African Continent as well as ensure preservation of digital content for the posterity.
4.0 SCOPE OF THE ASSIGNMENT
The Service provider shall propose relevant and suitable software to support APRM Knowledge hub and its three components; M&E, E- Library and E-Learning platform. The Service provide will also be required to develop and /or customize software to ensure compatibility and seamless interaction between the three components
5.0 SUBMISSION OF BIDS
Interested eligible bidders may obtain further information and inspect the bidding documents during normal working hours (8:00am to 5:00pm) at the office of
Project Coordinator
African Peer Review Mechanism
Private Bag x09, Halfway House, 1685
Physical Address: 230 15th Street, Randjies Park, 1st Floor
Midrand, South Africa
Tel: +27 11 256 3400/01/29
Fax: +27 11 256 3456
Email: [email protected]
A complete set of bidding documents may be obtained by interested bidders on the submission of a written application to the above.
The provisions in the Instructions to Bidders and in the General Conditions of Contract are the provisions of the African Development Bank Standard Bidding Document: Procurement of Goods or Procurement of Works.
Bids must be delivered to the above APRM offices on or before [1100 hours] on [14th August, 2019] and must be accompanied by a security bid of 70,000.00 ZAR from a reputable bank or an accredited financial institution and should be valid up to 10th December,2019
Bids will be opened in the presence of bidders’ representatives who choose to attend at [1100 hours 14th August 2019] at the offices of:
African Peer Review Mechanism
Private Bag x09, Halfway House, 1685
Physical Address: 230 15th Street, Randjies Park, 1st Floor
Midrand, South Africa
Tel: +27 11 256 3400/01/29
Fax: +27 256 3456
E-mail:
Information email: [email protected]
Submission email: [email protected]
FAQ
| Clarification on E- Software bid | ||
| # | Questions | APRM responses |
| 1 | Is there any preference for proprietary S/W or open source solution? Which is preferred? | APRM is indifferent towards this. Service provider to propose |
| 2 | What is the expected duration of Preservation? | 10 years |
| 3 | What is the expected duration of Archival? | 5 years |
| 4 | What is the expected count of report? | Multiple reports per country per year |
| 5 | We understand that current scope does not consider BI reporting. Please confirm | We will require some form of BI reporting, extend will be confirmed during project scoping |
| 6 | Please provide more detailing on the functionality of the mobile application. | Same function as the online platform where possible |
| 7 | We understand only 1 mobile application is required. Please confirm | Yes |
| 8 | What type of mobile app is required? native or hybrid? If native we understand only android App is required to be developed. Please confirm | All platforms |
| 9 | The RFP makes reference to disaster recovery and backup–> We understand only system development is part of the scope . Infra and system maintenance is out of scope | Infrastructure APRM’s responsibility, the rest that of the service provider for the duration of the project |
| 10 | In terms of M&E: What are the standard APRM metrics? | Will be agreed with the appointed service provider |
| 11 | Please provide more detailing on selected indicators (NPoA’s, SDGs, and AU Agenda 2063). | Will be provided to the appointed service provider |
| 12 | Electronic Library:What is meant by digitisation of documentation ? We understand documents are available in electronic format and no scanning or data entry is required. Please confirm | APRM responsible for digitisation, service provider responsible for designing the framework for storing data, Meta data and indexing. |
| 13 | We understand there is no requirement of data migration. Please confirm. | Correct |
| 14 | Is there any requirement of integrating with any other system? Please provide details | Must be compatible with Microsoft products and it must allow for future interface to AU etc. |
| 15 | We understand that helpdesk support is out of the scope. Please confirm | Correct |
| 16 | Please provide the no. of users who will be using the system. | No limit |
| 17 | Please provide the concurrency of user using the system | APRM cannot limit users and the system must allow a significant number of users per country simultaneously |
| 18 | How many users are required to be trained? | APRM Continental Secretariat staff at the secretariat. |
| 19 | How many training sessions need to be conducted? | Service provider must ensure APRM staff is able to manage the system independently |
| 20 | We understand training will happen centrally ? Please let us know the location of where the training will take place. | APRM Continental Secretariat Midrand |
| 21 | In the timeline on the 6th month it is shown that there will be a pilot. What is the duration of the pilot? 1 month, 3 month or 6 month? Please confirm. | As per TOR, 3 months |
| 22 | Will commissioning happen after pilot? This means that commissioning can’t happen on the 6th month . Please provide the expected date of commissioning. | Will be done at the end of piloting |
| 23 | Please confirm how the 10% support payments will be made ? Will It be monthly or Quarterly . | Once off payment |
| 24 | Is this an L1 bid or QCBS . If QCBS what is the ratio of technical and financial? | QCBS 80/20 |
| 25 | System capabilities would mean that the system is capable of rendering JPEG / Video formats etc. Please confirm | Yes |
| 26 | Does access to remote content also mean FTP sites? | Yes |
| 27 | What does strengthen communication and collaboration between and among ARPM members mean? Are there any specific requirements around this? | Yes, through accessibility, integration and user friendly software |
| 28 | What does “Develop packaging designs and migration plans” mean? | Service provider to propose |
| 29 | Is it correct to assume that the users will be part of an existing Active Directory? | Yes plus new users |
| 30 | How will the automatic progress be measured and what is the metrics – “Capability to automatically measure progress on the implementation of National Plan of Action using standard APRM metrics” ? | Will be based on the information given to the appointed service provider, e.g. Live updates |
| 32 | What are the anti-plagarism guidelines? | As per international standards |
| 33 | What is ARPM’s existing infrastructure? | Infrastructure will be assessed with the appointed service provider and upgraded accordingly |
| 34 | What is expected from Moodle and Blackboard? Should they be integrated with the solution or can we propose alternative LMS? | Complete E-learning system. Yes, service provider can propose alternatives |
Clarification on E- Software bid
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