RFP – PROVISION OF TRAVEL MANAGEMENT SERVICES TO THE AFRICAN PEER REVIEW MECHANISM

INVITATION FOR BIDS  

PROVISION OF TRAVEL MANAGEMENT SERVICES TO THE AFRICAN PEER REVIEW MECHANISM

Procurement Number: APRM/TR/001/2020

INTRODUCTION

The African Peer Review Mechanism (APRM) is a specialized entity of the African Union whose aims are to encourage the adoption of policies, standards and practices that lead to effective and responsive governance. The entity is a country self-assessment and peer review mechanism, conceived, implemented, and owned by Africans. The mandate of the mechanism primarily is to undertake governance assessments in four thematic areas; Democracy and Political Governance; Economic Governance; Corporate Governance; and Sustainable Socio-Economic Development.

APRM Secretariat now invites proposals from eligible bidders/ Travel Agents to provide Travel Management Services. More details on the services are provided in the attached Terms of Reference.

The Financial and Technical offers must be delivered in two separate inner envelopes to the address below on or before the 18^th of January 2021 at 11h00 am hours RSA time. Envelopes should be clearly marked with the Title of the procurement and procurement number.

On a framework agreement basis, the APRM shall sign an initial one (1) year contract with one or more successful bidders with possible extension upon satisfactory performance.

Bidders are required to provide mandatory documents, but not limited to the following:

1. Valid registration documents,
2. Capital, Cash Flow, audited financial statements for the last 3 years
3. Valid Tax Clearance Certificate
4. Submission of a technical and financial proposals in the format provided in the bid document. (Technical and financial offers must be in two separate sealed envelopes)
5. Where bidders are bidding as a joint venture, a joint venture agreement or Memorandum of understanding is required. It should be clearly indicated who the lead bidder is.

Bids shall be valid for a period of 90 days. Bid opening will be on the 18^th of January 2021 at 11h00 am hours South Africa time. Late bids will be rejected and returned unopened to bidders.

More details on the services are provided in the attached Terms of Reference. A firm will be selected under Quality and cost Based Selection Method and procedures described in this Request for Proposal (RFP).

The RFP includes the following documents:

Section 1 – Letter of Invitation

Section 2 – Information to Bidders

Section 3 – Data Sheet

Section 4 – Technical Proposal – Standard Forms

Section 5 – Financial Proposal – Standard Forms

Section 6- Terms of Reference, Deliverables and Time Frame

The bid is open to all eligible firms from AU/UN affiliated countries.

Closing date : 18 January 2021 at 1100 local time.

Yours sincerely,

Chairperson, Internal Procurement Committee

African Peer Review Mechanism