RFQ – ICT EQUIPMENT

African Union

Request for Quotations – ICT Equipment

Date: 03^rd September 2021

Background

In December 2020, The African Peer Review Mechanism (APRM) received financing from the European Union (EU) in support of a three-year project. This project takes place within the framework of the African Governance Architecture Support Project (AGA-SP), consistent with the Africa-EU Partnership 2020-2023. The overall objective of the project is to contribute to the achievement of Aspiration 3: ‘An Africa of good governance, respect for human rights, justice and the rule of law’ and Aspiration 6 ‘An Africa, whose development is people driven, relying on the potential of African people, especially its women and youth, and caring for children’ of the African Union’s Agenda 2063.Under this grant and project, the APRM hereby seeks to procure ICT equipment from an experienced and eligible supplier or service provider. The APRM invites you to submit your quotation for the goods described herein. Partial Quotations may be rejected, and the Purchaser reserves the right to award a contract for selected items only. Any resulting order shall be subject to the General Conditions of Contract for Purchase Orders (attached) except where modified by this Request for Quotations (RFQ).

Section A: Request for Quotation:

• Preliminary Examination/ Requirements
• Certificate of Business Registration or Incorporation
• Valid VAT (SAR) Certificate
• Manufacturer’s authorization dealer or any other relevant document.

Bidder must comply with the above three (3) requirements

• Description of the Goods:

APRM is seeking for eligible and experienced  suppliers  to supply and deliver  Laptops with the below specifications:

Bidders must provide brochures/picture or provide detailed description of the equipment quoted. It is not acceptable to JUST indicate YES

1. HIGH-END LAPTOP:

Items with asterixis (*) are mandatory.

1.1 EVALUATION CRITERIA FOR HIGH-END LAPTOP:

2. MEDIUM-RANGE:

Items with asterixis (*) are mandatory.

2.1 EVALUATION CRITERIA FOR MEDIUM-RANGE LAPTOP:

3. MEDIUM-HIGH RANGE LAPTOP:

Items with asterixis (*) are mandatory.

3.1 EVALUATION CRITERIA FOR MEDIUM-HIGH RANGE LAPTOP:

4. ADDITIONAL ACCESSORIES

• Currency of Quotation: South African Rand (ZAR)
• The ICT equipment shall be delivered to APRM premises in South Africa.
• The delivery period required is 30 days from date of order.
• Quotations must be valid for 90 days from the of Date of Bid Opening (06^th October 2021)
• The warranty/guarantee offered shall be a minimum of 3 years.
• Quotations and supporting documents as specified in Section B must be marked with the Procurement Number Procurement Number: APRM/RFQ/EU/01/ICT/2021 and indicate your acceptance of the terms and conditions.
• Quotations must be received, online through Email: [email protected] at 11.00 hours South Africa time.

SUBMISSION OF BID:

i)RFQ must be submitted via email: [email protected] on or before 6th October 2021 at 11.00 hours South Africa time. The EOI shall be opened on 6th October 2021 at 11.00 hours South Africa time.

ii)Submission to be titled: PROCUREMENT NUMBER: APRM/RFQ/EU/01/ICT/2021: REQUEST FOR QUOTATION: ICT EQUIPMENT.

iii)Only bids submitted on time shall be accepted.

• The attached Schedule of Requirements at Section C and Technical Data at Section D detail the items to be purchased. You are requested to quote your delivered price for these items by completing and returning Sections B, C and D in a sealed envelope marked with your name and the Procurement Number.
• Quotations that are responsive, qualified, and technically compliant will be ranked according to price. Award of Contract will be made to the lowest priced quotation by the issue of a Purchase Order.
• Payments will be made in accordance with any resulting order within thirty (30) days of receipt of an invoice supported by a delivery receipt or dispatch documentation, and subject to issue of a satisfactory inspection report.

Signed: …………………………                   Name: Ms. Sufiya Bray

Title/Position:…………………………………

For and on behalf of the Purchaser

Your quotation is to be returned on this Form by completing and returning Sections B, C and D including any other information/certification required within this RFQ.

Section B: Quotation Details

• Currency of Quotation: ………….
• Delivery period offered: ………… days/weeks/months from date of Purchase Order.
• The validity period of this Quotation is: …… days from the RETURN BY DATE.
• Warranty period (where applicable):……….. months.
• We enclose the following document(s) as required by the Purchaser:

…………………………………….

…………………………………….

……………………………………

• We confirm that our quotation is subject to the African Union General Conditions of Contract for Purchase Orders, and is based on the terms and conditions stated in your Request for Quotations referenced above.
• We confirm that the prices quoted are fixed for the duration of the validity period and will not be subject to revision or variation.

Authorised By:

Registered Address: ………………………………………………………………………………………….

……………………………………………………………………………………….…

……………………………………………………………………………………………

If any additional documentation is attached, a signature and authorisation at Sections B, C and D is still required as confirmation that the terms and conditions of this RFQ prevail over any attachments. If the Quotation is not authorised in Sections B, C and D the quotation may be rejected.

Section C: Schedule of Requirements (to be priced by Bidder)

Authorised By:

Section D: Technical Data

We confirm that we comply with the technical requirements as detailed above.

Authorised By:

Download: RFQ – ICT Equipment