RFQ – SUPPLY, INSTALLATION, TESTING AND COMMISSIONING INFORMATION TECHNOLOGY (IT) EQUIPMENT
REQUEST FOR QUOTATION
REFQ No. APRM/RFQ/01B/2019
Loan No: 2100155036916
Project ID No.: P-Z1-K00-084
IFB /Tender No: APRM/EP/002/2019
Close Date: 29th January 2020
Country: South Africa
TENDER NAME: SUPPLY, INSTALLATION, TESTING AND COMMISSIONING INFORMATION TECHNOLOGY EQUIPMENT (IT) AND RELATED SOFTWARE AS SPECIFIED.
1) BACKGROUND
African Peer Review Mechanism (APRM) has received Financing from the African Development Fund (ADF) towards the finance of the African Peer Review Mechanism Institutional Support Project (APRM-ISP). It is intended that part of the proceeds of this loan will be applied to eligible payments under the contract for Supply, Installation, and Testing and Commissioning of IT equipment at APRM Offices.
African Peer Review Mechanism (APRM) now invites sealed bids from eligible bidders for Supply, Installation, Testing and Commissioning of the IT equipment at APRM Offices.
2) PRELIMINARY/MANDATORY EVALUATION
THE FIRM MUST PROVIDE SUPPORTING INFORMATION AS REQUESTED IN THE TABLE BELOW FOR THEM TO SCORE A YES. IF NO INFORMATION IS PROVIDED THE FIRM SHALL BE SCORE NO AND DISQUALIFIED.
| No | Item Description | YES/NO | REMARKS |
| 1 | Attach Manufacturer’s Authorization or Certificate confirming the bidder is Authorized and Certified to supply the equipment | ||
| 3 | Confirm that upgrading of the software does not void the warranty | ||
| 4 | Confirm after sales service and technical support – The firm shall have local presence, in South Africa (SA). | ||
| 5 | Attach valid Tax Compliance certificate
Certificate of registration with South Africa Revenue Services (SAR) |
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| 6 | Financial Capacity of the firm – A letter from the firm’s Bank confirm the has financial capacity to execute the contract if awarded. | ||
| 7 | Experience of the firm
Two similar contracts undertaken in the past three (3) years, state contract sum, recommendation letters describing the similarity in terms of technology. |
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| 8 | Experience of the personnel- Attach relevant Certified CV and professional qualification of at least two ICT personnel to be engaged in the assignment.
Should possess experience of client support, such as, a Help Desk or User Support Unit |
Only bidders who met the above mandatory requirements shall be considered for technical evaluation
3) TECHNICAL SPECIFICATIONS
SPECIFICATIONS OF IT EQUIPMENT AND RELATED SOFTWARES
BESIDE COMPLYING WITH THE SPECIFICATIONS BELOW, A FIRM MUST PROVIDE BRONCHURES, TECHNICAL SPECIFICATIONS (STATE THE MODEL OF THE PROPOSED EQUIPMENT) AND CONFIRM WARRANTY PERIOD.
3.1) DESKTOP SYSTEM (IOS) or EQUIVALENT – High end desktop computer either 8 or 9 – Core
| TYPICAL SPECIFICATIONS
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ADDITIONAL NOTES:
- BIDDERS MUST COMPLY WITH THE MINIMUM TECHNICAL REQUIREMENTS BEFORE BEING SUBJECTED TO FINANCIAL EVALUATION.
- BIDDERS MUST SUPPLY ALL UNITS. BID WILL NOT BE SPLIT IN SEPARATE UNITS
- SPECIFICATIONS MUST BE HIGH END BUT MIGHT DIFFER FROM THAT MENTIONED BUT MUST BE COMPARABLE
- SPECIFICATIONS OF UNITS PROPOSED AND VALUE FOR MONEY WILL BOTH INFLUENCE THE OUTCOME OF THE BID
4) DELVERY PERIOD
Bidders are required to deliver the IT Equipment and related software within period of 30 days from the date of signing the contract. State the delivery Period. Time is of essence.
5) PAYMENT TERMS:
Payment shall be upon Supply Installation, testing, Commissioning and handover and the currency shall be in ZAR
6) CONFIDENTIALITY AND PROPRIETARY INTERESTS
The contractor shall not either during the term or after termination of the assignment, disclose any proprietary or confidential information related to the assigned service without prior written consent. Proprietary interests on all materials and documents prepared by the contractor under the assignment shall become and remain properties of the APRM.
7) GENERAL INFORMATION
Procurement of goods and services will be advertised on an equal opportunity APRM will enter into a contract with the successful bidder
8) FINANCIAL PROPOSAL
SUPPLY, INSTALLATION, TESTING AND COMMISSIONING INFORMATION TECHNOLOGY EQUIPMENT (IT) AND RELATED SOFTWARE
| No. | ITEM DESCRIPTION | QUANTITY | UNIT PRICE (ZAR) | TOTAL- ZAR |
| 1 | DESKTOP SYSTEM (IOS) | 2 | ||
| 2 | DESKTOP SYSTEMS (WINDOWS) | 2 | ||
| 3 | TABLET & NOTEBOOK (HYBRID) | 1 | ||
| 4 | TABLET (WINDOWS)
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2 | ||
| 5 | TABLET (IOS)
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3 |
SUBMISSION OF BIDS
Bids must be submitted through Email: [email protected] on or before [1100 hours] on [29th January 2020] and the bid price should be valid for a period of 90 days from the date of tender opening.
Bids will be opened in the presence of bidders’ representatives who choose to attend at [1100 hours, 29th January, 2020] at the offices of:
For any clarification may contact:
Project Coordinator
African Peer Review Mechanism
Private Bag x09, Halfway House, 1685
Physical Address: 230 15th Street, Randjies Park, 1st Floor
Midrand, South Africa
Tel: +27 11 256 3400/01/29
Fax: +2711 256 3456
E-mail: tender[email protected]
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