RFQ – SUPPLY IT EQUIPMENT
Download: RFQ – SUPPLY IT EQUIPMENT DOCUMENT
REQUEST FOR QUOTATION
REFQ No. APRM/RFQ/27/03/19
Date Issued: 27nd March 2019
Loan No: 2100155036916
Project ID No.: P-Z1-K00-084
IFB /Tender No: APRM/EP/002/2019
Country: South Africa
TENDER NAME: SUPPLY, INSTALLATION, TESTING AND COMMISSIONING INFORMATION TECHNOLOGY EQUIPMENT (IT) AND RELATED SOFTWARE AS SPECIFIED.
1) BACKGROUND
African Peer Review Mechanism (APRM) has received Financing from the African Development Fund (ADF) towards the finance of the African Peer Review Mechanism Institutional Support Project (APRM-ISP). It is intended that part of the proceeds of this loan will be applied to eligible payments under the contract for Supply, Installation, and Testing and Commissioning of IT equipment at APRM Offices.
African Peer Review Mechanism (APRM) now invites sealed bids from eligible bidders for Supply, Installation, Testing and Commissioning of the IT equipment at APRM Offices.
2) PRELIMINARY/MANDATORY EVALUATION
| No | Item Description | YES/NO | REMARKS |
| 1 | Attach Manufacturer’s Authorization or Certificate confirming the bidder is Authorized and Certified to supply the equipment | ||
| 3 | Confirm that upgrading of the software does not void the warranty | ||
| 4 | Confirm after sales service and technical support – The firm shall have local presence, on the ground to handle emerging issues.
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| 5 | Attach valid Tax Compliance certificate
Certificate of registration with South Africa Revenue Services |
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| 6 | Financial Capacity of the firm- Attach Audited Accounts for the past 3 years 2015,2016 and 2017 If possible 2018
Also calculate the Net profit Margin = Net Profit /Total Revenue, above 0.1 is acceptable below that not acceptable. |
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| 7 | Experience of the firm
Similar contracts of undertaken in the past thee (3) years, state contract sum, attach copies of contracts and recommendation letters, describe the similarity in terms of technology. Should possess experience of client support, such as, a Help Desk or User Support Unit
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| Experience of the personnel- Attach relevant Certified CV and professional qualification of at least two ICT personnel to be engaged in the assignment
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Only bidders who met the above mandatory requirements shall be considered for technical evaluation
3) TECHNICAL SPECIFICATIONS
SPECIFICATIONS OF IT EQUIPMENT AND RELATED SOFTWARES
| MINIMUM SPECIFICATIONS
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Bidders MUST comply with the above minimum requirements before
3) PRELIMINARY/MANDATORY EVALUATION
| No | Item Description | YES/NO | REMARKS |
| 1 | Attach Manufacturer’s Authorization or Certificate confirming the bidder is Authorized and Certified to supply the equipment | ||
| 3 | Confirm that upgrading of the software does not void the warranty | ||
| 4 | Confirm after sales service and technical support – The firm shall have local presence, on the ground to handle emerging issues.
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| 5 | Attach valid Tax Compliance certificate
Certificate of registration with South Africa Revenue Services |
BIDDERS MUST COMPLY WITH THE MINIMUM TECHNICAL REQUIREMENTS BEFORE BEING SUBJECTED TO TECHNICAL EVALUATION.
FOR UNIFORMITY OF BRAND BIDDERS MUST BID FOR THE FIVE LOTS. PARTIAL DELIVERY WILL NOT BE ALLOWED WITHIN A LOT
4) DELVERY PERIOD
Bidders are required to deliver the IT Equipment and related software within period of 21 days from the date of signing the contract. State the delivery Period. Time is of essence.
5) PAYMENT TERMS
| DELIVERABLES | Payment fraction |
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80 % of the Total cost |
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20% of the Total cost |
6) CONFIDENTIALITY AND PROPRIETARY INTERESTS
The contractor shall not either during the term or after termination of the assignment, disclose any proprietary or confidential information related to the assigned service without prior written consent. Proprietary interests on all materials and documents prepared by the contractor under the assignment shall become and remain properties of the APRM.
7) GENERAL INFORMATION
Procurement of goods and services will be advertised on an equal opportunity APRM will enter into a contract with the successful bidder
8) FINANCIAL PROPOSAL
SUPPLY, INSTALLATION, TESTING AND COMMISSIONING INFORMATION TECHNOLOGY EQUIPMENT (IT) AND RELATED SOFTWARE
| No. | ITEM DESCRIPTION | QUANTITY | UNIT PRICE (USD) | TOTAL USD |
| 1 | DESKTOP SYSTEM (IOS) | 2 | ||
| 2 | DESKTOP SYSTEMS (WINDOWS) | 2 | ||
| 3 | TABLET & NOTEBOOK (HYBRID) | 2 | ||
| 4 | TABLET (WINDOWS)
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2 | ||
| 5 | TABLET (IOS)
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3 | ||
| 6 | Screens | 2 |
SUBMISSION OF BIDS
Interested eligible bidders may obtain further information and inspect the bidding documents during normal working hours (8:00am to 5:00pm) at the office of
Project Coordinator
African Peer Review Mechanism
Private Bag x09, Halfway House, 1685
Physical Address: 230 15th Street, Randjies Park, 1st Floor
Midrand, South Africa
Tel: +27 11 256 3400/01/29
Fax: +27 2563456
Or view it in APRM website: https://www.aprm-au.org/procurement/ /Bank’s website at http://www.afdb.org
Bids must be delivered to the above office on or before [1100 hours] on [29th April 2019] and the bid price should be valid for a period of 30 days from the date of tender opening.
Bids will be opened in the presence of bidders’ representatives who choose to attend at [1100 hours 29th April 2019] at the offices of:
African Peer Review Mechanism
Private Bag x09, Halfway House, 1685
Physical Address: 230 15th Street, Randjies Park, 1st Floor
Midrand, South Africa
Tel: +27 11 256 3400/01/29
Fax: +27 256 3456
E-mail: [email protected]
